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Concepts -
Meetings
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Positives, Negatives and Neutrals
It is common for meeting partners to assume certain roles. Usually they are simply responding to the other participants and the issues under discussion in a way that is consistent with the personality types in meetings. These roles tend to be from one of three broad groups. Those who are positive, those who are negative and a third group who are neutrals. Not all of the different roles will be present at every meeting you attend and sometimes one person may adopt several different roles in a single meeting. By understanding the types of role that participants adopt you will be better placed to understand their motivation. This should enable you to deal with them more effectively. |
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Concepts -
Meetings
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Saying ‘No’ to Meetings
Learning to say no to unnecessary meetings will be an important part of your meetings strategy. It is only by declining inappropriate, or poorly planned, meetings that you will find the time to prepare for and attend those that are of real value.
How often have you agreed to attend a meeting, only to find out that there was nothing to it that couldn't have been dealt with via email or the telephone?
How many meetings have you attended where your presence was entirely superfluous? What about those meetings where the other party's agenda meant that you were put on the spot, and you wished you hadn't attended? |
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Concepts -
Meetings
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Targeting Your Meeting Presentation
Meetings often include participants from a broad range of personality types. So the question then is; which group should you aim your presentation at? How can you ensure that you make an effective contribution to a meeting?
The answer will depend on the size and composition of the group. Whilst there are an infinite number of scenarios we will consider three examples which illustrate the issues you should consider when deciding how to pitch your case:
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Concepts -
Meetings
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Reading Body Language
When it is your turn to you are make a contribution, the best way of staying in control and keeping the other participants with you is to keep them interested in what you are saying. Meeting participants who are not actually speaking don't usually think of themselves as being observed. Consequently, their body language is relatively easy to read. Body language signals that you might observe among your meeting partners include: Resistance or disagreement can be implied if you observe a negative posture, with an impassive or slightly hostile expression, arms folded as if to form a barrier and legs crossed with the person leaning back. However, you should be careful to avoid making judgments based on observing one aspect of body language in isolation. For example crossed legs or crossed arms on their own should not automatically be read as a negative reaction. A neutral and open attitude is often accompanied by a neutral or slightly friendly facial expression and an upright or slightly forward leaning seating position. |
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